Lease Administration Services

Secure your lease future with expert Ongoing Lease Administration services!

Maximize lease value & minimize risk with professional Ongoing Lease administration services.

Streamline lease management process
Ensure compliance with lease agreements
Reduce errors and costly penalties
Optimize lease negotiations and renewals
Improve lease-related data accuracy
Enhance decision-making with lease analytics

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Achievements

5,000+

Project Count

50M+

Data Handled

18+

Language Skill

Fortune 500 Clients

Why Choose Springbord

Springbord provides reliable lease administration services to help secure your lease future. Our team of experts ensures that your lease agreements are properly managed and all important dates, such as lease renewals and rent escalations, are tracked and executed in a timely manner. With our advanced technology and streamlined processes, we help minimize risks and optimize financial performance for our clients.

Proficient in lease administration with extensive experience.
Improved lease management processes for efficiency and effectiveness.
Trustworthy safeguarding of your lease portfolio.

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Expertise in leasing

Streamlined administration process

Increased lease compliance

Risk Mitigation

What We Offer

At Springbord, we deliver end-to-end lease administration services that simplify operations, reduce risks, and maximize returns for landlords, property management companies, and portfolio managers. Our team combines deep real estate expertise, advanced data management, and leading technology platforms (Yardi, MRI, Voyager, AppFolio, and MS Excel) to ensure accuracy, compliance, and efficiency across your lease portfolio.

Whether you manage commercial, retail, office, or mixed-use properties, we act as your trusted partner to streamline lease administration and provide complete visibility into your assets.

Lease Abstracting & Data Management

• Abstracting new leases, ongoing amendments, renewals, and assignments
• Capturing key terms: base rent, CAM recoveries, security deposits, insurance requirements, renewal options, exclusivity clauses, etc.
• Centralized lease database maintenance in Yardi, MRI, Voyager, AppFolio, and MS Excel
• Regular audits and AI-enabled accuracy checks

Critical Dates & Option Tracking

• Monitoring commencements, expirations, renewals, and termination/break options
• Alerts for co-tenancy, exclusivity, and radius restriction triggers
• Automated reminders for landlord action dates
• Dashboard view of rollover schedules and risk exposure

Rent Billing & Collection

• Issuing monthly/quarterly rent and CAM invoices
• Applying escalations (fixed, CPI, step-up, market resets)
• Recording & reconciling tenant payments
• Monitoring arrears, applying late fees, and collections follow-up

Operating Expense & CAM Reconciliation

• Preparing annual CAM/OpEx budgets and estimates
• Issuing periodic charges to tenants
• Annual reconciliations and true-up calculations
• Tracking expense recoverability (gross vs. net leases, caps, exclusions)
• Supporting tenant audits

Tenant Compliance & COI Management

• Collecting & verifying tenant insurance certificates (COIs)
• Monitoring limits, endorsements, expirations, and renewals
• Escalation for non-compliance to property/legal teams
• Tracking other obligations: repairs, signage, subleases, assignments, financial statements, security deposits

Reporting & Portfolio Oversight

• Rent roll & occupancy/vacancy reporting
• Arrears & delinquency analysis
• CAM recovery vs. budget reporting
• Lease expiry & rollover schedules
• Portfolio dashboards with KPIs (collections %, recovery %, WALT, etc.)

Got Complex Lease Management Needs?

Customized Services

Custom lease abstracting services tailored to the needs of every real estate industry player.

Commercial Real Estate Firms

Property Owners

Real Estate Investment Trusts (REITs)

Mortgage Lenders

Investors

Brokers

Languages Handled

Multilingual lease abstracts in a wide range of languages to simplify global lease management.

French
German
Spanish
Italian
Portuguese
Dutch

Polish
Swedish
Romanian
Russian
Norwegian
Danish

Arabic
Chinese
Japanese
Mandarin
Korean
Vietnamese

OUR Testimonials

What Our Clients Say About Us

"Springbord's lease administration services have been a great add-on for our business. Their expertise in managing leases and ensuring compliance has saved us time and money. They are responsive and reliable, always going above and beyond to ensure our lease administration needs are met. I highly recommend Springbord for any business looking to streamline their lease management process."

- Manager

A Top CRE Firm

"We have been using Springbord's lease administration services for several years and are extremely satisfied with their work. Their team is thorough and detail-oriented, catching errors and discrepancies that we would have otherwise missed. They have saved us time and money, allowing us to focus on other areas of our business. Springbord is a trusted partner, and we highly recommend their services to any business looking to improve their lease management process."

- Assistant General Manager

Real Estate Investment Trusts (REITs), USA

What makes us a trusted
lease administration company?

We, Springbord, are a trusted lease administration company with expertise in managing complex lease portfolios. Our commitment to accuracy, compliance, and client satisfaction makes us the preferred choice for businesses looking to secure their lease future.